Privacy Policy

Privacy Policy

Last updated: 2026

This Privacy Policy explains how Thats My ID (“we”, “us”, “our”) collects, uses, stores, and protects your personal data when you use our services, including our digital business card platform, QR/NFC features, and all related systems. We are committed to protecting your privacy and complying with the UK GDPR, EU GDPR, and all applicable data protection laws.

1. Use of Our Website

Our website is designed to work on all modern browsers. For the best experience, we recommend using an HTML5 and CSS3 compatible browser such as Google Chrome.

2. Our Commitment to Your Privacy

At Thats My ID, your privacy is important to us. To provide our services efficiently, we must collect certain information about our users. We only collect the minimum data required to operate our platform and deliver our services.

3. Information We Collect

3.1 Browsing the Website

You may browse the Thats My ID website without providing any personal information. Any information you choose to submit is encrypted and transmitted securely using SSL (HTTPS).

3.2 Information You Provide

Depending on how you use our services, we may collect:

  • Name
  • Email address
  • Phone numbers (single or multiple)
  • Physical addresses
  • Social media links
  • Website URLs
  • Company details (if applicable)
  • Brand or profile information you choose to add
3.3 Digital Business Card Profiles

When you create a profile on Thats My ID, you choose what information to display. This information is shown to anyone who scans your QR code, taps your NFC tag, or accesses your profile link.

3.4 Enquiries and Communication

When you submit an enquiry, we collect the information necessary to respond, including your name, email address, phone number, and enquiry details.

4. How We Use Your Information

Your data is used for the following purposes:

  • To operate your digital business card profile
  • To display your contact information when shared via QR/NFC
  • To manage your account and provide customer support
  • To improve our website, UX, UI, and system performance
  • To send essential service notifications (billing, updates, account alerts)

We do not use your data for advertising, profiling, or automated decision-making. We do not sell or share your data with third parties.

5. Legal Basis for Processing

Under GDPR, we process your data based on:

  • Consent — you choose what information to store and can remove it at any time.
  • Legitimate interest — to operate a functional digital business card service.

6. Data Retention

Your data is stored only for as long as it remains on your profile.

  • Removing a field deletes that data immediately.
  • Deleting your profile permanently removes all associated data.
  • No deleted profile data is retained beyond minimal security logs.

7. Who Can See Your Data

Your profile information is visible only to:

  • People who scan your QR code
  • People who tap your NFC tag
  • Anyone you share your profile link with

We do not share your data with advertisers or external organisations.

8. Data Storage & Security

Your data is stored securely on servers located in the United Kingdom or European Union. We use industry‑standard encryption, access controls, and security procedures to protect your information.

All personal information is encrypted and password‑protected. Only Thats My ID has direct access to decrypted data. Our hosting provider may have access to encrypted data only, which remains unreadable.

9. Your GDPR Rights

You have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Delete your data (“right to be forgotten”)
  • Withdraw consent at any time
  • Request a copy of your data
  • Restrict or object to processing

To exercise these rights, contact us at: personalinfo@thatsmy.id

By using Thats My ID and submitting your personal information, you consent to the collection, storage, and processing of your data as described in this Privacy Policy.

For questions about this policy, email: privacy@thatsmy.id

11. Complaints

If you believe Thats My ID has not handled your data in accordance with this policy or GDPR requirements, you may file a complaint with the Information Commissioner’s Office: ico.org.uk

12. Changes to This Policy

Thats My ID reserves the right to update or modify this Privacy Policy at any time. Changes will be posted on this page with an updated revision date.

13. Cookie Policy

For details on how we use cookies, please see our Cookie Policy Page.